Registrar's Office Processing Calendar - September, 2014

Week of Sep. 1 - 7

Sep. 1     ----------   Sum 14  Labor Day Holiday; campus offices closed.
                                
Sep. 1     Registrar    Fal 14  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Sep. 2     Registrar    Fal 14  Request race/ethnic data for new students from
                                OARS and Graduate Admissions, for CSS reporting
                                due Sep. 17 (Sep. 1 or next business day, 
                                annually.)

Sep. 2     Students     Fal 14  Undergraduates: 18-unit enrollment limit lifted
                                Limit increased to 20 units (noon).

Sep. 2     Registrar    Spg 15  Start daily applicant file download to OIT NSP 
                        Sum 15  for next calendar year Spg Qtr, Sum Medical, 
                        Fal 15  Fal Qtr, Fal Sem (Sep. 1 or next business day, 
                        FS  15  annually).    

Sep. 4     ----------   Fal 14  Four weeks before instruction begins.

Sep. 5     Instructors  Sum 14  Deadline for WebGrades submission, SS 10WK, 
                                5 p.m.

Sep. 5     Registrar    Sum 14  Final grade update for SS 10WK.

Sep. 5     ----------   FS 14   End of third week of semester-School of Law.

Sep. 5     Deans        Wtr 15  Complete data entry into eSOC by 5 p.m. to
                                have classes considered in room assignment 
                                phase.



Week of Sep. 8 - 14

Sep. 8     ----------   Sum 14  Summer Session II instruction ends.

Sep. 8     Instructors  Sum 14  WebGrades available for submission, SS II, 
                                beginning at 5 p.m. (last day of instruction).

Sep. 8     Students     Sum 14  View SS 10WK grades in StudentAccess, 8 p.m.

Sep. 8     Registrar    FS 14   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 3rd week of
                                instruction, each term.)

Sep. 8     Registrar    Fal 14  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term). 

Sep. 8     Registrar    Wtr 15  Initial Room Assignment Phase.

Sep. 9     Registrar    Sum 14  Official transcripts and student copy
                                transcripts available to SS 10WK
                                students (2 business days after FGU). 
                              
Sep. 9     Registrar    Sum 14  SS 10WK official transcripts held for final
                                grades mailed (2 business days after FGU). 

Sep. 9-10  ----------   Sum 14  Summer Session II final examinations.

Sep. 11    ----------   Fal 14  Three weeks before instruction begins.

Sep. 12    ----------   FS 14   End of fourth week of semester-School of Law.

Sep. 12    Deans        Wtr 15  SOC comments due to Registrar by 5 p.m.



Week of Sep. 15 - 21

Sep. 15    Registrar    2013-14 Degrees Conferred File, 2013-14, due to 
                                UCOP. Fall 2013 through Spring 2014
                                degrees. 

Sep. 15    Registrar    Sum 14  CSS file, Third Week File, due to UCOP,
                                combined SS I, SS 10WK, SS II.

                            
Sep. 15    Registrar    Fal 14  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Sep. 15    Students     Fal 14  Last day to pay fees online or to Cashier 
                                without $50 late payment charge (5 p.m.).

Sep. 15    Registrar    Fal 14  Class drop deadline. Classes dropped if 
                                registration fees are not paid by 5 p.m. or 
                                if a hold remains on student's record.  
                                WebReg unavailable until noon, Sept 18.

Sep. 16    Instructors  Sum 14  Deadline for WebGrades submission, SS II, 5 p.m.

Sep. 16    Registrar    Sum 14  Final grade update for SS II.

Sep. 16    Registrar    Fal 14  Update SISPPS quarter (fee payment deadline, 
                                each term).

Sep. 16    Students     Fal 14  Late fee payment subject to $50 late payment 
                                charge; deadline was September 15.

Sep. 17    Students     Sum 14  View SS II grades in StudentAccess, 8 p.m.

Sep. 17    Deans        Fal 14  Deadline for changes to eSOC for WebReg
                                enrollment (noon, day waitlists are released, 
                                each term).

Sep. 17    Registrar    Fal 14  Waitlist system released to fill seats vacated
                                by students who were dropped from their
                                classes for non-payment of fees or if a hold 
                                remains on their record (5-8 p.m.).

Sep. 18    Registrar    Sum 14  Official transcripts and student copy
                                transcripts available to SS II students
                                (2 business days after FGU).

Sep. 18    Registrar    Sum 14  SS II official transcripts held for final
                                grades mailed (2 business days after FGU).

Sep. 18    Registrar    Sum 14  Send verification data to the National Student
                                Clearinghouse by electronic transfer at SS II 
                                FGU (2 business days after FGU for SS II).

Sep. 18    ----------   Fal 14  WebReg available, noon.

Sep. 18    ----------   Fal 14  Two weeks before instruction begins.

Sep. 19    Registrar    Sum 14  Take Final snapshot of SS I, SS 10wk, and SS II 
                                SIF for CSS and ECF for OIR, UCOP, and DUE 
                                (3 business days after FGU for SS II).

Sep. 19    Registrar    Sum 14  SS I, SS 10WK, and SS II official transcripts
                                for other UC campuses mailed (3 business days 
                                after SS II FGU).

Sep. 19    ----------   FS 14   End of fifth week of semester-School of Law.



Week of Sep. 22 - 28

Sep. 16 & Students      Fal 14  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was September 15.

Sep. 22    Registrar    Fal 14  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Sep. 22-26 Deans        Wtr 15  Load classes from eSOC to R25 for manipulation
                                in Schedule25. 

Sep. 26    Registrar    Sum 14  SS 10WK & SS II school/department copies of 
                                students' transcripts available to deans.

Sep. 26    ----------   FS 14   End of sixth week of semester-School of Law.


             Week of Sep. 29 - Oct. 5 located in the month of October 2014