Registrar's Office Processing Calendar - March, 2014

Week of Feb 24 - Mar. 2

Feb. 24    Registrar    SS 14   Send verification data to the National Student 
                                Clearinghouse by electronic transfer - School 
                                of Law. (1 business day after 7th week of,
                                instruction, each term.)

Feb. 24    ----------   Spg 14  Five weeks before instruction begins.

Feb. 24    Students     Spg 14  Students (new and continuing) begin enrolling
                                in classes via WebReg (Monday of 8th week, 
                                each term).

Feb. 24    Students     Spg 14  Undergraduates: 18-unit enrollment limit
                                until noon, Mar. 20.

Feb. 28    ----------   SS 14   End of eighth week of semester-School of Law.

Feb. 28    ----------   Wtr 14  End of eighth week of instruction.

Mar. 1     Registrar    Sum 14  Schedule of Classes available for SSI,
                                SSII and SS 10WK (annually).



Week of Mar. 3 - 9

Mar. 3     Registrar    Spg 14  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Mar. 3     Registrar    Spg 14  2 weeks before UNFEE, notify OIT NSP of WebReg
                                restart day and time, and grade release.

Mar. 3     ----------   Spg 14  Four weeks before instruction begin.

Mar. 3-7   Deans        Fal 14  Complete data entry into ESOC by 5 p.m.
                                on Friday, Mar. 7.  Fix CASPER discrepancies;
                                verify max capacities; be sure cross-listings 
                                are identical and scheduled for same room
                                and time; clean-up order of course types/
                                course numbers.

Mar. 7     ----------   SS 14   End of ninth week of semester-School of Law.

Mar. 7     ----------   Wtr 14  End of the ninth week of instruction.

Mar. 7     Deans        Fal 14  Complete data entry into ESOC by 5 p.m. to
                                have classes considered in room assignment 
                                phase.



Week of Mar. 10 - 16

Mar. 10    Registrar    Spg 14  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Mar. 10    ---------    Spg 14  Three weeks before instruction begins.

Mar. 10-27 Registrar    Fal 14  Initial Room Assignment Phase. 

Mar. 14    ----------   SS 14   End of tenth week of semester-School of Law.

Mar. 14    Students     Wtr 14  Last day to withdraw from a course; W grade
                                assigned; both $3 service charge and deans' 
                                approval required (5 p.m., Friday of 10th 
                                week, each term).

Mar. 14    Students     Wtr 14  Last day to withdraw from the term. 
                                Readmission to the University required for
                                future term. (5 p.m., Friday of 10th week, 
                                each term).

Mar. 14    ----------   Wtr 14  End of tenth week of instruction
                                (instructions ends).

Mar. 14    Instructors  Wtr 14  WebGrades available for submission, beginning
                                at 5 p.m. (last day of instruction).

Mar. 14    Deans        Fal 14  SOC comments due to Registrar by 5 p.m.

*****      *****

Mar. 14-15 Registrar    Wtr 14  Delete Wtr 14 fee assessments for students
                                that have not paid.

Mar. 14-15 Registrar    Wtr 14  Delete Wtr 14 fee assessments for medical
                                students that have not paid.

Mar. 14-15 Registrar    Wtr 14  Update students' records and produce
                                updated reports.

Mar. 15-21 ----------   Wtr 14  Final examinations.



Week of Mar. 17 - 23

Mar. 15-21 ----------   Wtr 14  Final examinations.

Mar. 17    Registrar    Wtr 14  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st business 
                                day after weeks 1, 3, 6, & 10, each term).

Mar. 17    Registrar    Wtr 14  Class Enrollment Statistics available to deans
                                (Monday of 11th week, each term).

Mar. 17    Registrar    Wtr 14  Final grade course reports due to School of
                                Medicine.

Mar. 17    Registrar    Spg 14  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Mar. 17    Students     Spg 14  Last day to pay fees online or to Cashier
                                without $50 late payment charge (4 p.m.).

Mar. 17    Registrar    Spg 14  Class drop deadline.  Classes dropped if 
                                registration fees are not paid by 5 p.m. or 
                                if a hold remains on student's record. 
                                WebReg unavailable until noon, March 20.

Mar. 17    Registrar    Spg 14  Update SISPPS quarter (fee payment deadline,
                                each term).

Mar. 17    ----------   Spg 14  Two weeks before instruction begins.

Mar. 18 &   Students    Spg 14  Late fee payment subject to $50 late       
thereafter                      payment charge; deadline was March 17.

Mar. 19    Deans        Spg 14  Deadline for changes to ESOC for WebReg
                                enrollment (noon, day waitlists are released, 
                                each term).

Mar. 19    Registrar    Spg 14  Waitlist system released to fill seats vacated
                                by students who were dropped from their
                                classes for non-payment of fees or if a hold 
                                remains on their record (5-8 p.m.).

Mar. 19    LARC         Spg 14  Registration priority list and free tutorial
                                list to Registrar Wednesday of 11th week, 
                                previous term).

Mar. 20    ----------   Spg 14  WebReg available, noon.

Mar. 20    Students     Spg 14  Undergraduates: 18-unit enrollment limit lifted
                                Limit increased to 20 units (noon).

Mar. 21    ----------   SS 14   End of eleventh week of semester-School of Law.

Mar. 21    ----------   Wtr 14  Quarter Ends.



Week of Mar. 24 - 30

Mar. 18 &  Students     Spg 14  Late fee payment subject to $50 late       
thereafter                      payment charge; deadline was March 17.

Mar. 24    Registrar    SS 14   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 11th week of,
                                instruction, each term.) 

Mar. 24    Registrar    Spg 14  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Mar. 24    ----------   Spg 14  One week before instruction begins.

Mar. 24-27 Registrar    Fal 14  Load classes from ESOC to R25 for 
                                manipulation in Schedule25.

Mar. 26    Deans        Wtr 14  Enrollment Exception approvals and denials 
                                close at 5 p.m. (Wednesday of 12th week, 
                                each term).

Mar. 26    ----------   Spg 14  Quarter begins.

Mar. 26    Students     Spg 14  LARC registration for priority students 
                                begins at 12:01 a.m. using WebReg (Wednesday, 
                                prior to instruction begins, each term).

Mar. 26    ----------   Spg 14  WebReg unavailable, 5-8 p.m. (Wednesday,   
                                prior to instruction begins.)

Mar. 27    Instructors  Wtr 14  Deadline for WebGrades submission 5 p.m. 
                                (Thursday of 12th week, each term).

Mar. 27    ----------   Spg 14  Update students' records and begin production
                                of updated reports.

Mar. 28    ----------   SS 14   End of twelfth week of semester-School of Law.

Mar. 28    Registrar    Wtr 14  Final grade update (Friday of 12th week, 
                                each term).

Mar. 28    Students     Wtr 14  View grades in StudentAccess, 8 p.m.

Mar. 28    ----------   Spg 14  Cesar Chavez Day Holiday; campus offices
                                closed.

*****      *****
                                
Mar. 28-29 Registrar    Wtr 14  Process final grades and begin production
                                of grade reports for students and deans.

Mar. 29    Students     Spg 14  LARC registration opens to all students at 
                                12:01 a.m. using WebReg. (Saturday after 
                                LARC priority registration begins, each term).