Registrar's Office Processing Calendar - March, 2013

Week of Feb 25 - Mar. 3

Feb. 25    Registrar    SS 13   Send verification data to the National Student 
                                Clearinghouse by electronic transfer - School 
                                of Law. (1 business day after 7th week of,
                                instruction, each term.)

Feb. 25    ----------   Spg 13  Five weeks before instruction begins.

Feb. 25    Students     Spg 13  Students (new and continuing) begin enrolling
                                in classes via WebReg (Monday of 8th week, 
                                each term).

Feb. 25    Students     Spg 13  Undergraduates: 18-unit enrollment limit
                                until noon, Mar. 20.

Mar. 1     ----------   Wtr 13  End of eighth week of instruction.

Mar. 1     Registrar    Spg 13  2 weeks before UNFEE, notify OIT NSP of WebReg
                                restart day and time, and grade release.

Mar. 1     Registrar    Sum 13  Schedule of Classes available for SSI,
                                SSII and SS 10WK (annually).



Week of Mar. 4 - 10

Mar. 4     ----------   Spg 13  Four weeks before instruction begin.

Mar. 4     Registrar    Spg 13  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Mar. 4-8   Deans        Fal 13  Complete data entry into ESOC by 5 p.m.
                                on Friday, Mar. 8.  Fix CASPER discrepancies;
                                verify max capacities; be sure cross-listings 
                                are identical and scheduled for same room
                                and time; clean-up order of course types/
                                course numbers.

Mar. 8     ----------   Wtr 13  End of the ninth week of instruction.

Mar. 8     Deans        Fal 13  Complete data entry into ESOC by 5 p.m. to
                                have classes considered in room assignment 
                                phase.



Week of Mar. 11 - 17

Mar. 11    Registrar    Spg 13  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Mar. 11    ---------    Spg 13  Three weeks before instruction begins.

Mar. 11-28 Registrar    Fal 13  Initial Room Assignment Phase. 

Mar. 15    Students     Wtr 13  Last day to withdraw from a course; W grade
                                assigned; both $3 service charge and deans' 
                                approval required (5 p.m., Friday of 10th 
                                week, each term).

Mar. 15    Students     Wtr 13  Last day to withdraw from the term. 
                                Readmission to the University required for
                                future term. (5 p.m., Friday of 10th week, 
                                each term).

Mar. 15    ----------   Wtr 13  End of tenth week of instruction
                                (instructions ends).

Mar. 15    Instructors  Wtr 13  WebGrades available for submission, beginning
                                at 5 p.m. (last day of instruction).

Mar. 15    Students     Spg 13  Last day to pay fees online or to Cashier
                                without $50 late payment charge (4 p.m.).

Mar. 15    Registrar    Spg 13  Class drop deadline.  Classes dropped if 
                                registration fees are not paid by 4 p.m. or 
                                if a hold remains on student's record. 
                                WebReg unavailable until noon, March 20.

Mar. 15    Registrar    Spg 13  Update SISPPS quarter (fee payment deadline,
                                each term).

Mar. 15    Deans        Fal 13  SOC comments due to Registrar by 5 p.m.

*****      *****

Mar. 15-16 Registrar    Wtr 13  Delete Wtr 13 fee assessments for students
                                that have not paid.

Mar. 15-16 Registrar    Wtr 13  Delete Wtr 13 fee assessments for medical
                                students that have not paid.

Mar. 15-16 Registrar    Wtr 13  Update students' records and produce
                                updated reports.

Mar. 16-22 ----------   Wtr 13  Final examinations.

Mar. 16 &  Students     Spg 13  Late fee payment subject to $50 late  
thereafter                      payment charge; deadline was March 15.



Week of Mar. 18 - 24

Mar. 16 &   Students    Spg 13  Late fee payment subject to $50 late       
thereafter                      payment charge; deadline was March 15.

Mar. 16-22 ----------   Wtr 13  Final examinations.

Mar. 18    Registrar    Wtr 13  Class Enrollment Statistics available to deans
                                (Monday of 11th week, each term).

Mar. 18    Registrar    Wtr 13  Final grade course reports due to School of
                                Medicine.

Mar. 18    Registrar    Wtr 13  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st business 
                                day after weeks 1, 3, 6, & 10, each term).

Mar. 18    ----------   Spg 13  Two weeks before instruction begins.

Mar. 18    Registrar    Spg 13  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Mar. 19    Deans        Spg 13  Deadline for changes to ESOC for WebReg
                                enrollment (noon, day waitlists are released, 
                                each term).

Mar. 19    Registrar    Spg 13  Waitlist system released to fill seats vacated
                                by students who were dropped from their
                                classes for non-payment of fees or if a hold 
                                remains on their record (5-8 p.m.).

Mar. 20    ----------   Spg 13  WebReg available, noon.

Mar. 20    Students     Spg 13  Undergraduates: 18-unit enrollment limit lifted
                                Limit increased to 20 units (noon).

Mar. 20    LARC         Spg 13  Registration priority list and free tutorial
                                list to Registrar.

Mar. 22    ----------   Wtr 13  Quarter Ends.



Week of Mar. 25 - 31

Mar. 16 &  Students     Spg 13  Late fee payment subject to $50 late       
thereafter                      payment charge; deadline was March 15.

Mar. 25    Registrar    SS 13   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 11th week of,
                                instruction, each term.) 

Mar. 25    Registrar    Spg 13  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Mar. 25    ----------   Spg 13  One week before instruction begins.

Mar. 25-28 Registrar    Fal 13  Load classes from ESOC to R25 for 
                                manipulation in Schedule25.

Mar. 27    ----------   Spg 13  Quarter begins.

Mar. 27    Students     Spg 13  LARC registration for priority students 
                                begins at 12:01 a.m. using WebReg (Wednesday, 
                                prior to instruction begins, each term).

Mar. 27    ----------   Spg 13  WebReg unavailable, 5-8 p.m. (Wednesday before 
                                1st day of instruction.)

Mar. 27    ----------   Spg 13  Update students' records and begin production
                                of updated reports.

Mar. 28    Instructors  Wtr 13  Deadline for WebGrades submission 5 p.m. 
                                (Thursday of 12th week, each term).

Mar. 29    Registrar    Wtr 13  Final grade update (Friday of 12th week, 
                                each term).

Mar. 29    Students     Wtr 13  View grades in StudentAccess, 8 p.m.

Mar. 29    ----------   Spg 13  Cesar Chavez Day Holiday; campus offices
                                closed.

*****      *****
                                
Mar. 29-30 Registrar    Wtr 13  Process final grades and begin production
                                of grade reports for students and deans.

Mar. 30    Students     Spg 13  LARC registration opens to all students at 
                                12:01 a.m. using WebReg. (Saturday after 
                                LARC priority registration begins, each term).