Registrar's Office Processing Calendar - February, 2013

Week of Jan 28 - Feb. 3

Jan. 28    Registrar    Wtr 13  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Jan. 28    Registrar    Wtr 13  Send verification data to the National Student 
                                Clearinghouse by electronic transfer - general 
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).

Jan. 28    Registrar    Wtr 13  Send CSS file, Third Week File, to SW IS&AS
                                (send Monday of 4th week, each term).

Jan. 28    Registrar    Wtr 13  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 4th week, 
                                each term).

Jan. 28    Registrar    Wtr 13  Generate and assign rooms to final exams 
                                (Monday of 4th week, each term).

Jan. 28    Registrar    SS 13   Send verification data to the National Student 
                                Clearinghouse by electronic transfer - School 
                                of Law. (1 business day after 3rd week of
                                instruction, each term.)

Jan. 28-   Deans        Spg 13  eSOC not available from 5 p.m. Jan. 25-Feb 10
Feb. 8                          for most updates while schedule is being prepared
                                for enrollment.
                                On Feb. 11, departments may remove B or X
                                restrictions if they will not be enforced until 
                                the first day of instruction. No Spring room 
                                requests accepted during this time.

Jan. 28-   Registrar    Spg 13  Prepare SOC for enrollment and publishing;
Feb. 8                          link classes; establish waitlists.

Jan. 28 -  Registrar    Spg 13  Begin entering variable topic course titles in
Feb. 8                          master course database.

Feb. 1     ----------   Wtr 13  End of fourth week of instruction.

Feb. 1     Students     Spg 13  Deadline to readmit (undergraduate)
                                (February 1, annually).

Feb. 1    Registrar     Fal 13  Last day for Registrar to build F13 SOC from
                                F12 or S13.



Week of Feb. 4 - 10

Feb. 4     Registrar    Fal 13  Make F13 courses available in ESOC.

Feb. 4-    Deans        Fal 13  Beginning of Build Phase for departments. 
Mar. 8                          Make changes, deletions, and additions
                                directly into ESOC.  Departments should
                                enter first preferences in the Building and 
                                Room fields in ESOC.  Schedule classes 
                                on-module in large rooms to maximize use of 
                                those rooms.

Feb. 6     Spec Prog    Spg 13  Deadline to identify Special Program students
                                to Registrar for enrollment priority 
                                (Wednesday of 5th week, each term).

Feb. 7     Deans        Spg 13  Deadline to place student record holds
                                affecting future registration (Thursday of 
                                5th week, each term).

Feb. 8     Deans        Fal 12  Degree award certifications due to Registrar 
                                (8 weeks after fall quarter ends).

Feb. 8     Deans/       Wtr 13  All change of program petitions and all  
           Students             other changes in academic records due to 
                                Registrar (Friday of 5th week, each term).

Feb. 8     ----------   Wtr 13  End of fifth week of instruction.

Feb. 8     Registrar    Spg 13  Last day for Registrar to: prepare SOC for
                                enrollment and publishing; link classes; 
                                establish waitlists. (Friday of 5th week,
                                previous quarter, each term.)

Feb. 8     Deans        Spg 13  Deadline to submit prerequisites to Registrar
                                for CAP - Comprehensive Active Prerequisite 
                                Checking (5 p.m., Friday of 5th week,
                                previous quarter, each term).

*****      *****

Feb. 8-9   Registrar    Wtr 13  Update students' records and produce  
                                updated reports.

Feb. 8-9   Registrar    Wtr 13  Delete Wtr 13 fee assessments for visitors  
                                that have not paid. 

Feb. 8-9   Registrar    Spg 13  Generate enrollment windows and fee 
                                assessments for continuing and new 
                                students.

Feb. 9     Registrar    Spg 13  Schedule of Classes available (Saturday of 
                                5th week, previous quarter, each term).

Feb. 9     Registrar    Spg 13  Start daily course data download to OIT 
                                (Saturday of 5th week, previous quarter, 
                                each term).



Week of Feb. 11 - 17

Feb. 11     Registrar   Fal 12  Fall Honors eligibility list available to 
                                deans for diplomas (first business day 
                                after degree award certification deadline).

Feb. 11    ----------   Spg 13  Seven weeks before instruction begins.

Feb. 11    Registrar    Spg 13  Make ESOC available again (Monday of 
                                6th week, previous quarter, each term.)

Feb. 11    Registrar    Spg 13  Authorization codes available in WebRosters 
                                (Monday of 6th week, previous quarter, 
                                each term).

Feb. 13    Registrar    Wtr 13  CSS tape, Third Week File, due to SW IS&AS  
                                (sent 4th week, due Wednesday of 6th week, 
                                each term).

Feb. 15     Students    Wtr 13  Last day to drop a course without receiving
                                a W grade; both $3 service charge and deans'
                                approval required (5 p.m., Friday of 6th
                                week, each term).

Feb. 15     Students    Wtr 13  Last day to change the grading or variable 
                                units of a course; both $3 service charge 
                                and dean's approval required (5 p.m.
                                Friday of 6th week, each term).

Feb. 15    Students     Wtr 13  LARC registration ends at 5 p.m. (Friday of
                                6th week, each term).

Feb. 15    ----------   Wtr 13  End of sixth week of instruction.

Feb. 15    SBS          Spg 13  Apply graduate/financial aid to student
                                ZOT accounts.

*****      *****

Feb. 15-16 Registrar    Wtr 13  Update students' records and produce  
                                updated reports. 

Feb. 16    Registrar    Spg 13  Start daily student data download to OIT 
                                (Saturday of 6th week, previous quarter, 
                                each term).



Week of Feb. 18 - 24

Feb. 18    ----------   Wtr 13  President's Day Holiday; campus offices 
                                closed.

Feb. 18    ----------   Spg 13  Six weeks before instruction begins.

Feb. 18    Students     Spg 13  Students access WebReg to check when their
                                enrollment window opens (Monday of 7th week, 
                                each term).

Feb. 18    ----------   Spg 13  F/H/EMBA, EAP and School of Medicine begin
                                enrolling their students (Monday of 7th week,
                                each term).

Feb. 19    Registrar    Wtr 13  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st business
                                day after weeks 1, 3, 6, & 10, each term).

Feb. 19    Registrar    Wtr 13  SIS file, Sixth Week File, due to FS (first 
                                business day of 7th week, each term).

Feb. 19    Registrar    Wtr 13  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 7th week, 
                                each term; or next business day).

Feb. 21    Deans        Spg 13  Deadline to modify ESOC for WebReg enrollment 
                                (12 noon, Thursday of 7th week, previous 
                                quarter, each term). 

Feb. 22    ----------   Wtr 13  End of seventh week of instruction.

Feb. 22    Registrar    Spg 13  Registrar reviews SOC for enrollment (Friday 
                                of 7th week, previous quarter, each term).

Feb. 22    Registrar    Spg 13  Produce SOC Archive by Term, a snapshot copy
                                of SOC (html) for WebReg enrollment (5 p.m., 
                                Friday of the 7th week, previous quarter, 
                                each term).




           Week of Feb. 25 - Mar. 3 located in the month of March 2013.