Registrar's Office Processing Calendar - March, 2012

Week of Feb 27 - Mar. 4

Feb. 27    Registrar    SS 12   Send verification data to the National Student 
                                Clearinghouse by electronic transfer - School 
                                of Law. (1 business day after 7th week of,
                                instruction, each term.)

Feb. 27    ----------   Spg 12  Five weeks before instruction begins.

Feb. 27    Students     Spg 12  Students (new and continuing) begin
                                enrolling in classes via WebReg (Monday
                                of 8th week, each term).

Feb. 27    Students     Spg 12  Undergraduates: 18-unit enrollment limit
                                during the Enrollment by Window period.

Feb. 27    ----------   Spg 12  F/H/EMBA, EAP and School of Medicine
                                begin enrolling their students (Monday
                                of 8th week, each term).

Mar. 1     Registrar    Sum 12  Schedule of Classes available for SSI,
                                SSII and SS 11WK (annually).

Mar. 2     ----------   Wtr 12  End of eighth week of instruction.



Week of Mar. 5 - 11

Mar. 5     ----------   Spg 12  Four weeks before instruction begin.

Mar. 5     Registrar    Spg 12  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, each term).

Mar. 5-9   Deans        Fal 12  Complete data entry into ESOC by 5 p.m.
                                on Friday, Mar. 9.  Fix CASPER discrepancies;
                                verify max capacities; be sure cross-listings 
                                are identical and scheduled for same room
                                and time; clean-up order of course types/
                                course numbers.

Mar. 9     ----------   Wtr 12  End of the ninth week of instruction.

Mar. 9     Deans        Fal 12  Complete data entry into ESOC by 5 p.m.
                                to have classes considered in room
                                assignment phase.



Week of Mar. 12 - 18


Mar. 12    Registrar    Spg 12  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, each term).

Mar. 12    ---------    Spg 12  Three weeks before instruction begins.

Mar. 12-29 Registrar    Fal 12  Initial Room Assignment Phase. 

Mar. 15    Students     Spg 12  Last day to pay fees online or to 
                                Cashier without $50 late payment
                                charge (4 p.m.).

Mar. 15    Registrar    Spg 12  Class drop deadline.  Classes 
                                dropped if registration fees are not
                                paid by 4 p.m. or if a hold
                                remains on student's record.  WebReg
                                unavailable until noon, March 20.

Mar. 15    Registrar    Spg 12  Update SISPPS quarter (fee payment
                                deadline, each term).

Mar. 16    Students     Wtr 12  Last day to withdraw from a course; W
                                grade assigned; both $3 service charge 
                                and deans' approval required (5 p.m., 
                                Friday of 10th week, each term).

Mar. 16    Students     Wtr 12  Last day to withdraw from the term. 
                                Readmission to the University required
                                for future term. (5 p.m., Friday of 
                                10th week, each term).

Mar. 16    ----------   Wtr 12  End of tenth week of instruction
                                (instructions ends).

Mar. 16    Instructors  Wtr 12  WebGrades available for submission,
                                beginning at 5 p.m. (last day
                                of instruction).

Mar. 16 &  Students     Spg 12  Late fee payment subject to $50 late 
thereafter                      payment charge; deadline was March 15.

Mar. 16    Deans        Fal 12  SOC comments due to Registrar by
                                5 p.m.

*****      *****

Mar. 16-17 Registrar    Wtr 12  Delete Wtr 12 fee assessments for
                                students that have not paid.

Mar. 16-17 Registrar    Wtr 12  Delete Wtr 12 fee assessments for medical
                                students that have not paid.

Mar. 16-17 Registrar    Wtr 12  Update students' records and produce
                                updated reports.

Mar. 17-23 ----------   Wtr 12  Final examinations.



Week of Mar. 19 - 25

Mar. 16 &   Students    Spg 12  Late fee payment subject to $50 late       
thereafter                      payment charge; deadline was March 15.

Mar. 17-23 ----------   Wtr 12  Final examinations.

Mar. 19    Registrar    Wtr 12  Class Enrollment Statistics available
                                to deans (Monday of 11th week,
                                each term).

Mar. 19    Registrar    Wtr 12  Final grade course reports due to
                                School of Medicine.

Mar. 19    Registrar    Wtr 12  Send verification data to the National
                                Student Clearinghouse by electronic transfer -
                                general campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).

Mar. 19    ----------   Spg 12  Two weeks before instruction begins.

Mar. 19    Registrar    Spg 12  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, each term).

Mar. 19    Deans        Spg 12  Deadline for changes to ESOC for
                                WebReg enrollment (noon, day waitlists 
                                are released, each term).

Mar. 19    Registrar    Spg 12  Waitlist system released to fill seats vacated
                                by students who were dropped from their
                                classes for non-payment of fees or if a hold 
                                remains on their record (5-8 p.m.).

Mar. 20    ----------   Spg 12  WebReg available, noon.

Mar. 20    Students     Spg 12  Undergraduates: 18-unit enrollment limit
                                lifted. Limit increased to 20 units (noon).

Mar. 21    LARC         Spg 12  Registration priority list and free 
                                tutorial list to Registrar.

Mar. 23    ----------   Wtr 12  Quarter Ends.



Week of Mar. 26 - Apr. 1

Mar. 16 &  Students     Spg 12  Late fee payment subject to $50 late       
thereafter                      payment charge; deadline was March 15.

Mar. 26    Registrar    SS 12   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 11th week of,
                                instruction, each term.) 

Mar. 26    Registrar    Spg 12  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, each term).

Mar. 26    ----------   Spg 12  One week before instruction begins.

Mar. 26-29 Registrar    Fal 12  Load classes from ESOC to R25 for 
                                manipulation in Schedule25.

Mar. 28    ----------   Spg 12  Quarter begins.

Mar. 28    Students     Spg 12  LARC registration for priority 
                                students begins at 12:01 a.m. using 
                                WebReg (Wednesday, prior to instruction
                                begins, each term).

Mar. 28    ----------   Spg 12  WebReg unavailable, 5-8 p.m. 
                                (Wednesday before 1st day of 
                                instruction.)

Mar. 28    ----------   Spg 12  Update students' records and begin
                                production of updated reports.

Mar. 29    Instructors  Wtr 12  Deadline for WebGrades submission
                                5 p.m. (Thursday of 12th week, 
                                each term).

Mar. 30    Registrar    Wtr 12  Final grade update (Friday of 12th week, 
                                each term).

Mar. 30    Students     Wtr 12  View grades in StudentAccess,
                                8 p.m.

Mar. 30    ----------   Spg 12  Cesar Chavez Day Holiday; campus
                                offices closed.

*****      *****
                                
Mar. 30-31 Registrar    Wtr 12  Process final grades and begin
                                production of grade reports for
                                students and deans.

Mar. 31    Students     Spg 12  LARC registration opens to all 
                                students at 12:01 a.m. using WebReg.
                                (Saturday after LARC priority registration
                                begins, each term).