Registrar's Office Processing Calendar - March, 2011

Week of Feb 28 - Mar. 6

Feb. 28    Registrar    SS 11   Send verification data to the National Student 
                                Clearinghouse by electronic transfer - School 
                                of Law.

Feb. 28    ----------   Spg 11  Four weeks before classes begin.

Feb. 28    Registrar    Spg 11  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Feb. 28-   Deans        Fal 11  Complete data entry into ESOC by 5 p.m.
Mar. 4                          on Friday, Mar. 4.  Fix CASPER discrepancies;
                                verify max capacities; be sure cross-listings 
                                are identical and scheduled for same room
                                and time; clean-up order of course types/
                                course numbers.

Mar. 1     Registrar    Sum 11  Schedule of Classes available for SSI,
                                SSII and SS 11WK (annually).

Mar. 4     ----------   Wtr 11  End of the ninth week of instruction.

Mar. 4     Deans        Fal 11  Complete data entry into ESOC by 5 p.m.
                                to have classes considered in room
                                assignment phase.



Week of Mar. 7 - 13

Mar. 7     ---------    Spg 11  Three weeks before classes begin.

Mar. 7     Registrar    Spg 11  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Mar. 7-24  Registrar    Fal 11  Prepare for Room Assignment Meeting.

Mar. 11    Students     Wtr 11  Last day to withdraw from a course; W
                                grade assigned; both $3 service charge 
                                and deans' approval required (5:00 p.m., 
                                Friday of 10th week, quarterly).

Mar. 11    Students     Wtr 11  Last day to withdraw from the term. 
                                Readmission to the University required
                                for future term. (5:00 p.m., Friday of 
                                10th week, quarterly).

Mar. 11    ----------   Wtr 11  End of tenth week of instruction
                                (instructions ends).

Mar. 11    Instructors  Wtr 11  WebGrades available for submission,
                                beginning at 5:00 p.m. (last day
                                of instruction).

Mar. 11    Students     Spg 11  Undergraduates: 18-unit enrollment limit
                                lifted. Limit increased to 20 units (noon).

Mar. 11    Deans        Fal 11  SOC comments due to Registrar by
                                5:00 p.m.

*****      *****

Mar. 11-12 Registrar    Wtr 11  Delete Wtr 11 fee assessments for
                                students that have not paid.

Mar. 11-12 Registrar    Wtr 11  Delete Wtr 11 fee assessments for medical
                                students that have not paid.

Mar. 11-12 Registrar    Wtr 11  Update students' records and produce
                                updated reports.

Mar. 12-18 ----------   Wtr 11  Final examinations.



Week of Mar. 14 - 20

Mar. 12-18 ----------   Wtr 11  Final examinations.

Mar. 14    Registrar    Wtr 11  Class Enrollment Statistics available
                                to deans (Monday of 11th week,
                                quarterly).

Mar. 14    Registrar    Wtr 11  Final grade course reports due to
                                School of Medicine.

Mar. 14    Registrar    Spg 11  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Mar. 14    ----------   Spg 11  Two weeks before instruction begins.

Mar. 15    Registrar    Wtr 11  Send verification data to the National
                                Student Clearinghouse by electronic transfer -
                                general campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                quarterly).

Mar. 15    Students     Spg 11  Last day to pay fees online or to 
                                Cashier without $50 late payment
                                charge (4:30 p.m.).

Mar. 15    Registrar    Spg 11  Class drop deadline.  Classes 
                                dropped if registration fees are not
                                paid by 4:30 p.m. or if a hold
                                remains on student's record.  WebReg
                                unavailable until noon, March 18.

Mar. 15    Registrar    Spg 11  Update SISPPS quarter (fee payment
                                deadline, quarterly).

Mar. 16 &  Students     Spg 11  Late fee payment subject to $50 late 
thereafter                      payment charge; deadline was March 15.

Mar. 16    LARC         Spg 11  Registration priority list and free 
                                tutorial list to Registrar.

Mar. 16    Deans/       Fal 11  Room Assignment Meeting:  TBA
           Registrar            Opportunity to review and negotiate
                                for changes to room assignments.

Mar. 17    Deans        Spg 11  Deadline for changes to ESOC for
                                WebReg enrollment (noon, day waitlists 
                                are released, quarterly).

Mar. 17    Registrar    Spg 11  Waitlist system released to fill seats vacated
                                by students who were dropped from their
                                classes for non-payment of fees or if a hold 
                                remains on their record (5-8 p.m.).

Mar. 17-18 Registrar    Fal 11  Update R25 and ESOC with results from
                                Room Assignment Meeting. 

Mar. 18    ----------   Wtr 11  Quarter Ends.

Mar. 18    ----------   Spg 11  WebReg available, noon.



Week of Mar. 21 - 27

Mar. 16 &   Students    Spg 11  Late fee payment subject to $50 late       
thereafter                      payment charge; deadline was March 15.

Mar. 21    Registrar    Wtr 11  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Mar. 21    ----------   Spg 11  One week before instruction begins.

Mar. 21    Registrar    Fal 11  Load classes from ESOC to R25 for 
                                manipulation in Schedule25.

Mar. 23    ----------   Spg 11  Quarter begins.

Mar. 23    Students     Spg 11  LARC registration for priority 
                                students begins at 12:01 a.m. using 
                                WebReg.

Mar. 23    ----------   Spg 11  WebReg unavailable, 5-8 p.m. 
                                (Wednesday before 1st day of 
                                instruction.)

Mar. 23    Students     Spg 11  WebReg available 8:00 p.m.

Mar. 23    ----------   Spg 11  Update students' records and begin
                                production of updated reports.

Mar. 24    Instructors  Wtr 11  Deadline for WebGrades submission
                                5:00 p.m. (Thursday of 12th week, 
                                quarterly).

Mar. 24    Registrar    Wtr 11  Final grade update (Friday of 12th week, 
                                quarterly).

Mar. 25    Students     Wtr 11  View grades in StudentAccess,
                                8:00 p.m.

Mar. 25    ----------   Spg 11  Cesar Chavez Day Holiday; campus
                                offices closed.


*****      *****
                                
Mar. 25-26 Registrar    Wtr 11  Process final grades and begin
                                production of grade reports for
                                students and deans.

Mar. 26    Students     Spg 11  LARC registration opens to all 
                                students at 12:01 a.m. using WebReg.




          Week of Mar. 28 - Apr. 3 located in the month of April 2011.