Registrar's Office Processing Calendar - February, 2011

Week of Jan 31 - Feb. 6

Jan. 31    Registrar    SS 11   Send verification data to the National Student 
                                Clearinghouse by electronic transfer - School 
                                of Law.

Jan. 31    Registrar    Spg 11  Authorization codes available in 
                                WebRosters (Monday of 5th week, 
                                previous quarter, quarterly).

Jan. 31    Registrar    Fal 11  Make F11 courses available in ESOC.

Jan. 31-   Deans        Fal 11  Beginning of Build Phase for departments.
Mar 4                           Make changes, deletions, and additions
                                directly into ESOC.  Departments should
                                enter first preferences in the Building 
                                and Room fields in ESOC.  Schedule
                                classes on-module in large rooms to 
                                maximize use of those rooms.

Feb. 1     Students     Spg 11  Deadline to readmit (undergraduate)
                                (February 1, annually).

Feb. 2     Spec Prog    Spg 11  Deadline to identify Special Program
                                students to Registrar for 
                                enrollment priority (Wednesday of
                                5th week, quarterly).

Feb. 3     Deans        Spg 11  Deadline to place student record holds
                                affecting future registration         
                                (Thursday of 5th week, quarterly).

Feb. 4     Deans        Fal 10  Degree award certifications due to 
                                Registrar (8 weeks after fall 
                                quarter ends).

Feb. 4     Deans/       Wtr 11  All change of program petitions and   
           Students             all other changes in academic records 
                                due to Registrar (Friday of 5th 
                                week, quarterly).

Feb. 4     ----------   Wtr 11  End of fifth week of instruction.

Feb. 4     Registrar    Spg 11  Last day for Registrar to: prepare SOC for
                                enrollment and publishing; link classes; 
                                establish waitlists. (Friday of 5th week,
                                previous quarter, quarterly.)

*****      *****

Feb. 4-5   Registrar    Wtr 11  Update students' records and produce  
                                updated reports.

Feb. 4-5   Registrar    Wtr 11  Delete Wtr 11 fee assessments for  
                                visitors that have not paid. 

Feb. 4-5   Registrar    Spg 11  Generate enrollment windows and
                                fee assessments for continuing and
                                new students.

Feb. 5     Registrar    Spg 11  Schedule of Classes available
                                (Saturday of 5th week, previous quarter,
                                quarterly).

Feb.  5    Registrar    Spr 11  Start daily course data download to OIT 
                                (Saturday of 5th week, previous quarter, 
                                quarterly).




Week of Feb. 7 - 13

Feb. 7     Registrar    Fal 10  Honors eligibility list available to deans
                                for diplomas (first  business day after
                                degree award certification deadline).

Feb. 7     ----------   Spg 11  Seven weeks before instruction begins.

Feb. 7     Registrar    Spg 11  Make ESOC available again (Monday of 
                                6th week, previous quarter, quarterly.)

Feb. 9     Registrar    Wtr 11  CSS tape, Third Week File, due to SW  
                                IS&AS (sent 4th week, due Wednesday 
                                of 6th week, quarterly).

Feb. 11     Students    Wtr 11  Last day to drop a course without receiving
                                a W grade; both $3 service charge and deans'
                                approval required (5:00 p.m., Friday of 6th
                                week, quarterly).

Feb. 11     Students    Wtr 11  Last day to change the grading or variable 
                                units of a course; both $3 service charge 
                                and dean's approval required (5:00 p.m.
                                Friday of 6th week, quarterly).

Feb. 11    Students     Wtr 11  LARC registration ends at 5:00 p.m.

Feb. 11    ----------   Wtr 11  End of sixth week of instruction.

Feb. 11    Deans        Spg 11  Deadline to submit prerequisites to
                                Registrar for CAP - Comprehensive
                                Active Prerequisite Checking
                                (5:00 p.m., Friday of 6th week,
                                previous quarter, quarterly).

*****      *****

Feb. 11-12 Registrar    Wtr 11  Update students' records and produce  
                                updated reports. 

Feb. 12    Registrar    Spr 11  Start daily student data download to OIT 
                                (Saturday of 6th week, previous quarter, 
                                quarterly).



Week of Feb. 14 - 20

Feb. 14    Registrar    Wtr 11  Send verification data to the National
                                Student Clearinghouse by electronic transfer -
                                general campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                quarterly).

Feb. 14    Registrar    Wtr 11  SIS file, Sixth Week File, due to     
                                FS (first business day of 7th week, 
                                quarterly).

Feb. 14    Registrar    Wtr 11  Class Enrollment Statistics and Graduate
                                Study Lists available to deans (Monday
                                of 7th week, quarterly; or next business
                                day).

Feb. 14    ----------   Spg 11  Six weeks before instruction begins.

Feb. 14    Students     Spg 11  Students access WebReg to check
                                when their enrollment window opens
                                (Monday of 7th week, quarterly).

Feb. 17    SBS          Spg 11  Apply graduate/financial aid to
                                student ZOT accounts.

Feb. 17    Deans        Spg 11  Deadline to modify ESOC for WebReg 
                                enrollment (12:00 noon, Thursday of
                                7th week, previous quarter,
                                quarterly). 

Feb. 18    ----------   Wtr 11  End of seventh week of instruction.

Feb. 18    Registrar    Spg 11  Registrar reviews SOC for enrollment
                                (Friday of 7th week, previous quarter,
                                quarterly).

*****      *****

Feb. 18    Registrar    Spg 11  Produce SOC Archive by Term, a snapshot
                                copy of SOC (html) for WebReg enrollment 
                                (5:00 p.m., Friday of the 7th week,
                                previous quarter, quarterly).



Week of Feb. 21 - 27

Feb. 21    ----------   Wtr 11  President's Day Holiday; campus offices 
                                closed.

Feb. 21    ----------   Spg 11  Five weeks before instruction begins.

Feb. 21    Students     Spg 11  Students (new and continuing) begin
                                enrolling in classes via WebReg (Monday
                                of 8th week, quarterly).

Feb. 21    Students     Spg 11  Undergraduates: 18-unit enrollment limit
                                during the Enrollment by Window period.

Feb. 21    ----------   Spg 11  F/H/EMBA, EAP and School of Medicine
                                begin enrolling their students.

Feb. 25    ----------   Wtr 11  End of eighth week of instruction.



           Week of Feb. 28 - Mar. 6 located in the month of March 2011.