Registrar's Office Processing Calendar - August, 2011

Week of Aug. 1 - 7

Aug. 1     ----------   Sum 11  Instruction begins, Summer Session II.

Aug. 1     Students     Fal 11  Deadline to readmit (undergraduate)
                                (August 1, annually).

Aug. 1     Registrar    Fal 11  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Aug. 1     Registrar    Wtr 12  Make W12 courses available in ESOC.

Aug. 1-29  Deans        Wtr 12  Beginning of Department Build Phase
                                Make changes, deletions, and additions 
                                directly into eSOC. Enter first 
                                preferences in the Building and Room
                                fields in eSOC.  Schedule classes 
                                on-module in large rooms to maximize
                                use of those rooms.

Aug. 2     Instructors  Sum 11  Deadline for WebGrades submission,
                                SS I, 5:00 p.m.

Aug. 2     Registrar    Sum 11  Final grade update for SS I.

Aug. 3     Students     Sum 11  View SS I grades in StudentAccess,
                                8:00 p.m.

Aug. 4     Registrar    Sum 11  Official transcripts and student copy
                                transcripts available to SS I students
                                (2 business days after FGU).

Aug. 4     Registrar    Sum 11  SS I official transcripts held for 
                                final grades mailed (2 business
                                days after FGU).

Aug. 4     ----------   Fal 11  Seven weeks before instruction begins.

Aug. 4-5   ----------   Fal 11  SPOP 5 - Student Parent Orientation 
                                Program.

Aug. 5     Registrar    Spg 11  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - graduates only (2010-2011
                                degree recipients).  (12 weeks after
                                quarter ends.)




Week of Aug. 8 - 14

Aug. 8     Registrar    Fal 11  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Aug. 9-10  ----------   Fal 11  SPOP 6 - Student Parent Orientation 
                                Program.

Aug. 11    Registrar    Sum 11  SS I school/department copies of
                                students' transcripts available to
                                deans.

Aug. 11    Registrar    Sum 11  Take Third Week snapshot of SS II SIF
                                for CSS and ECF for OIR (census date).

Aug. 11    ----------   Fal 11  Six weeks before instruction begins.
 



Week of Aug. 15 - 21

Aug. 15    Registrar    2010-11 Email Non-UC Programs Abroad file to UCOP 
                                contact (August 15 or next business day, 
                                annually). 

Aug. 15    Registrar    Sum 11  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer (2 business days after SSII 
                                census date).

Aug. 15    Testing Off  Fal 11  UCAWPE file due to Registrar.
                                (date tentative)

Aug. 15    Registrar    Fal 11  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Aug. 15-16 ----------   Fal 11  SPOP 7 - Student Parent Orientation 
                                Program.

Aug. 16    SBS          Fal 11  Apply graduate/financial aid to
                                student ZOT accounts after 5 p.m.

Aug. 18    Registrar    FS 11   Send verification data to the National Student  
                                Clearinghouse by electronic transfer - School 
                                of Law. (1 business day after semester begins,
                                each term.)

Aug. 18    ----------   Fal 11  Five weeks before instruction begins.

Aug. 19    ----------   Sum 11  Quarter ends, School of Medicine, 
                                (12 weeks).

Aug. 19    Registrar    Sum 11  EOT census date for School of Medicine,
                                summer quarter.

Aug. 19    Registrar    Sum 11  Update enrollment for medical 
                                students in summer quarter classes,
                                generate course reports.

Aug. 19    Registrar    Sum 11  Delete Sum 11 fee assessments for
                                students that have not paid for
                                summer 2011.
 
Aug. 19-20 ----------   Fal 11  SPOP 8 - Student Parent Orientation 
                                Program.





Week of Aug. 22 - 28

Aug. 22    Registrar    Sum 11  Updated Short Form Study List due to 
                                School of Medicine.

Aug. 22    Registrar    Sum 11  Final grade course reports due to 
                                School of Medicine.

Aug. 22    Registrar    Sum 11  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Medicine (next
                                business day after last day of instruction).

Aug. 22    Registrar    Fal 11  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).  

Aug. 23    Registrar    2010-11 Request previous academic year teaching 
                                credential data from the Department of 
                                Education for inclusion in the CSS Degree file 
                                (August 23 or next business day, annually). 

Aug. 24-25 ----------   Fal 11  SPOP 9 - Student Parent Orientation 
                                Program.

Aug. 25    ----------   Sum 11  Summer Session 10WK instruction ends.

Aug. 25    Instructors  Sum 11  WebGrades available for submission,
                                SS 10WK, beginning at 5:00 p.m.
                                (last day of instruction).

Aug. 25    ----------   Fal 11  Four weeks before instruction begins.

Aug. 26    ----------   Sum 11  Summer Session 10WK final examinations.



           Week of Aug. 29 - Sep. 4 located in the month of September 2011.