Registrar's Office Processing Calendar - November, 2011

Week of Oct. 31 - Nov. 6

Oct. 31    Registrar    Sum 11  Send CSS file, End of Quarter File, to
                                SW IS&AS, combined SS I, SS 10WK, SS II
                                (October 31, annually).

Oct. 31-   Deans        Wtr 12  Departments may remove B or X restriction
Nov 10                          if they will not be enforced until the 
                                first day of instruction. 

Oct. 31    Registrar    Wtr 12  Make eSOC available again (Monday of 
                                6th week, previous quarter, each term.)

Oct. 31    Registrar    Wtr 12  Authorization codes available in WebRosters
                                (Monday of 6th week, previous quarter,
                                each term).

Nov. 1     Students     Wtr 12  Deadline to readmit (undergraduate)
                                (November 1, annually).

Nov. 2     Registrar    Fal 11  CSS file, Third Week File, due to SW  
                                IS&AS (sent 4th week, due Wednesday 
                                of 6th week, each term).

Nov. 4     Students     Fal 11  Last day to drop a course without receiving
                                a W grade; both $3 service charge and deans'
                                approval required (5:00 p.m., Friday of 6th
                                week, each term).

Nov. 4     Students     Fal 11  Last day to change the grading or variable 
                                units of a course; both $3 service charge 
                                and dean's approval required (5:00 p.m.
                                Friday of 6th week, each term).

Nov. 4     Students     Fal 11  LARC registration ends at 5 p.m. (Friday of
                                6th week, each term).

Nov. 4     ----------   Fal 11  End of sixth week of instruction.

*****      *****

Nov. 4-5   Registrar    Fal 11  Update students' records and produce  
                                updated reports. 

Nov.  5    Registrar    Wtr 12  Start daily student data download to OIT 
                        SS  12  (Saturday of 6th week, previous quarter, 
                                each term.)




Week of Nov. 7 - 13

Nov. 7     Registrar    FS 11   Send verification data to the National Student 
                                Clearinghouse by electronic transfer - School 
                                of Law. (1 business day after 11th week of
                                instruction, each term.)

Nov. 7     Registrar    Fal 11  Send verification data to the National Student 
                                Clearinghouse by electronic transfer - general 
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).

Nov. 7     Registrar    Fal 11  SIS file, Sixth Week File, due to     
                                FS (Monday of 7th week, each term).

Nov. 7     Registrar    Fal 11  Class Enrollment Statistics and Graduate 
                                Study Lists available to deans (Monday of
                                7th week, each term).

Nov. 7     Students     Wtr 12  Students access WebReg to see when 
                                their enrollment window opens 
                                (Monday of 7th week, each term).

Nov. 7     ----------   Wtr 12  Nine weeks before instruction begins.

Nov. 10    Deans        Wtr 12  Deadline to modify eSOC for WebReg 
                                enrollment (12:00 noon, Thursday of
                                7th week, previous quarter,
                                each term, unless a holiday, then
                                Wednesday of 7th week). 

Nov. 10    Registrar    Wtr 12  Registrar reviews SOC for enrollment
                                (Friday of 7th week, previous quarter,
                                each term, unless a holiday, then
                                Thursday of 7th week). 

Nov. 11    ----------   Fal 11  Veterans' Day Holiday; campus offices
                                closed.

Nov. 11    ----------   Fal 11  End of seventh week of instruction.

Nov. 11    Registrar    Wtr 12  Produce WebSOC Archive by Term,
                                a snapshot copy of WebSOC (html)
                                for WebReg enrollment (5:00 p.m.,
                                Friday of 7th week, previous
                                quarter, each term).




Week of Nov. 14 - 20

Nov. 14    Students     Wtr 12  Students (new and continuing) begin   
                                enrolling in classes via WebReg (Monday
                                of 8th week, each term).

Nov. 14    Students     Wtr 12  Undergraduates: 18-unit enrollment limit
                                during the Enrollment by Window period.

Nov. 14    ----------   Wtr 12  F/H/EMBA, EAP and School of Medicine
                                begin enrolling their students.  

Nov. 14    ----------   Wtr 12  Eight weeks before instruction begins.

Nov. 16    SBS          Wtr 12  Apply graduate/financial aid to
                                student ZOT accounts. 

Nov. 18    ----------   Fal 11  End of eighth week of instruction.



           
Week of Nov. 21 - 27

Nov. 21    Registrar    Wtr 12  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, each term).

Nov. 21    ----------   Wtr 12  Seven weeks before instruction begins.

Nov. 21-23 Deans        Spg 12  Complete data entry into eSOC by 5 p.m.
                                on Wednesday, Nov. 23.  Fix
                                CASPER discrepancies; verify max 
                                capacities; be sure cross-listings are
                                identical and scheduled for same room
                                and time; clean-up order of course
                                types/course numbers.

Nov. 24-25 ----------   Fal 11  Thanksgiving Holiday; campus offices closed.

Nov. 25    ----------   Fal 11  End of ninth week of instruction.



          Week of Nov. 28 - Dec. 4 located in the month of December 2011.