Registrar's Office Processing Calendar - August, 2010

Week of Aug. 2 - 8

Aug. 2     ----------   Sum 10  Instruction begins, Summer Session II.

Aug. 2     Students     Fal 10  Deadline to readmit (undergraduate)
                                (August 1, annually).

Aug. 2     Registrar    Fal 10  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Aug. 2     Registrar    Wtr 11  Make W11 courses available in ESOC.

Aug. 2-27  Deans        Wtr 11  Beginning of Build Phase for 
                                departments. Make changes, deletions, 
                                and additions directly into ESOC. 
                                Departments should enter first 
                                preferences in the Building and Room
                                fields in ESOC.  Schedule classes 
                                on-module in large rooms to maximize
                                use of those rooms.

Aug. 3     Instructors  Sum 10  Deadline for WebGrades submission,
                                SS I, 5:00 p.m.

Aug. 3     Registrar    Sum 10  Final grade update for SS I.

Aug. 4     Students     Sum 10  View SS I grades in StudentAccess,
                                8:00 p.m.

Aug. 5     Registrar    Sum 10  Official transcripts and student copy
                                transcripts available to SS I students
                                (2 business days after FGU).

Aug. 5     Registrar    Sum 10  SS I official transcripts held for 
                                final grades mailed (2 business
                                days after FGU).

Aug. 5     ----------   Fal 10  Seven weeks before instruction begins.

Aug. 5-6   ----------   Fal 10  SPOP 5 - Student Parent Orientation 
                                Program.

Aug. 6     Registrar    Spg 10  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - graduates only (2009-2010
                                degree recipients).  (8 weeks after
                                quarter ends.)




Week of Aug. 9 - 15

Aug. 9     Registrar    Fal 10  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Aug. 10-11 ----------   Fal 10  SPOP 6 - Student Parent Orientation 
                                Program.

Aug. 12    Registrar    Sum 10  SS I school/department copies of
                                students' transcripts available to
                                deans.

Aug. 12    Registrar    Sum 10  Take Third Week snapshot of SS II SIF
                                for CSS and ECF for OIR (census date).

Aug. 12    ----------   Fal 10  Six weeks before instruction begins.

Aug. 15    Testing Off  Fal 10  UCAWPE file due to Registrar.
                                (date tentative)




Week of Aug. 16 - 22

Aug. 16    Registrar    2009-10 Email Non-UC Programs Abroad file to UCOP 
                                contact (August 15 or next business day, 
                                annually). 

Aug. 16    Registrar    Sum 10  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer (2 business days after SSII 
                                census date).

Aug. 16    Registrar    Fal 10  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Aug. 16    SBS          Fal 10  Apply graduate/financial aid to
                                student ZOT accounts after 5 p.m.

Aug. 16-17 ----------   Fal 10  SPOP 7 - Student Parent Orientation 
                                Program.

Aug. 19    Registrar    FS 10   Send verification data to the National Student  
                                Clearinghouse by electronic transfer - School 
                                of Law. 

Aug. 19    ----------   Fal 10  Five weeks before instruction begins.

Aug. 20    Registrar    Fal 10  Remove type 6 holds on new transfer 
                                students to allow enrollment in classes
                                via WebReg.

Aug. 20    ----------   Sum 10  Quarter ends, School of Medicine, 
                                (8 weeks).

Aug. 20    Registrar    Sum 10  Update enrollment for medical 
                                students in summer quarter classes,
                                generate course reports.

Aug. 20    Registrar    Sum 10  Delete Sum 10 fee assessments for
                                students that have not paid for
                                summer 2010.

Aug. 20-21 ----------   Fal 10  SPOP 8 - Student Parent Orientation 
                                Program.



Week of Aug. 23 - 29

Aug. 23    Registrar    2009-10 Request previous academic year teaching 
                                credential data from the Department of 
                                Education for inclusion in the CSS Degree file 
                                (August 23 or next business day, annually). 

Aug. 23    Registrar    Sum 10  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Medicine (next
                                business day after last day of instruction).

Aug. 23-24 Students     Fal 10  New undergraduate students not attending
                                SPOP begin enrolling in classes via
                                WebReg.  Priority windows open 7 a.m. -
                                12 noon, Aug. 23.

Aug. 23    Registrar    Fal 10  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).  

Aug. 26    ----------   Sum 10  Summer Session 10WK instruction ends.

Aug. 26    Instructors  Sum 10  WebGrades available for submission,
                                SS 10WK, beginning at 5:00 p.m.
                                (last day of instruction).

Aug. 26    ----------   Fal 10  Four weeks before instruction begins.

Aug. 27    ----------   Sum 10  Summer Session 10WK final examinations.



           Week of Aug. 30 - Sep. 5 located in the month of September 2010.