Registrar's Office Processing Calendar - August, 2009

Week of Jul. 27 - Aug. 2

Jul. 27    Registrar    Spg 09  Honors eligibility list available to deans
                                for diplomas (first  business day after
                                degree award certification deadline).

Jul. 27    ----------   Sum 09  Summer Session I instruction ends.


Jul. 27    Instructors  Sum 09  WebGrades available for submission,
                                SS I, beginning at 5:00 p.m. (last
                                day of instruction).

Jul. 27    Registrar    Fal 09  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Jul. 28-29 ----------   Sum 09  Summer Session I final examinations.

Jul. 29-30 ----------   Fal 09  SPOP 4 - Student Parent Orientation 
                                Program.

Jul. 30    ----------   Fal 09  Eight weeks before classes begin.


Jul. 31    Instructors  Spg 09  Final grade course reports due to
                                SOM Registrar.

Jul. 31    Students     Fal 09  Deadline to readmit (undergraduate)
                                (August 1, annually).

Jul. 31    Sch of Med   Fal 09  School of Medicine begins enrolling
                                new students.

Jul. 31    Registrar    Wtr 10  Last day for Registrar to build SOC 
                                from W09 or F09.




Week of Aug. 3 - 9

Aug. 3     ----------   Sum 09  Instruction begins, Summer Session II.

Aug. 3     Registrar    Fal 09  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Aug. 3     Registrar    Wtr 10  Make W10 courses available in ESOC.

Aug. 3-4   ----------   Fal 09  SPOP 5 - Student Parent Orientation 
                                Program.

Aug. 3-28  Deans        Wtr 10  Beginning of Build Phase for 
                                departments. Make changes, deletions, 
                                and additions directly into ESOC. 
                                Departments should enter first 
                                preferences in the Building and Room
                                fields in ESOC.  Schedule classes 
                                on-module in large rooms to maximize
                                use of those rooms.

Aug. 4     Instructors  Sum 09  Deadline for WebGrades submission,
                                SS I, 5:00 p.m.

Aug. 4     Registrar    Sum 09  Final grade update for SS I.

Aug. 5     Students     Sum 09  View SS I grades in StudentAccess,
                                8:00 p.m.

Aug. 6     Registrar    Sum 09  Official transcripts and student copy
                                transcripts available to SS I students
                                (2 business days after FGU).

Aug. 6     Registrar    Sum 09  SS I official transcripts held for 
                                final grades mailed (2 business
                                days after FGU).

Aug. 6     ----------   Fal 09  Seven weeks before classes begin.

Aug. 7     Registrar    Spg 09  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - graduates only (2008-2009
                                degree recipients).  (8 weeks after
                                quarter ends.)

*****      *****

Aug. 8-9   ----------   Fal 09  SPOP 6 - Student Parent Orientation 
                                Program.




Week of Aug. 10 - 16

Aug. 10    Registrar    Fal 09  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Aug. 11    Registrar    Sum 09  SS I school/department copies of
                                students' transcripts available to
                                deans.

Aug. 13    Registrar    Sum 09  Take Third Week snapshot of SS II SIF
                                for CSS and ECF for OIR.

Aug. 13    ----------   Fal 09  Six weeks before classes begin.

Aug. 13-14 ----------   Fal 09  SPOP 7 - Student Parent Orientation 
                                Program.

Aug. 14    Registrar    Fal 09  Generate enrollment windows and
                                fee assessments for continuing
                                School of Medicine students.
                                (Prior to August 15 ZOTBill.)

Aug. 15    Testing Off  Fal 09  UCAWPE file due to Registrar.
                                (date tentative)




Week of Aug. 17 - 23

Aug. 17    Registrar    Fal 09  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Aug. 17    SBS          Fal 09  Apply graduate/financial aid to
                                student ZOT accounts after 5 p.m.

Aug. 18-19 ----------   Fal 09  SPOP 8 - Student Parent Orientation 
                                Program.

Aug. 19    Registrar    Fal 09  Remove type 6 holds on new transfer 
                                students to allow enrollment in classes
                                via WebReg.

Aug. 20    ----------   Fal 09  Five weeks before classes begin.

Aug. 21    Registrar    Sum 09  Update enrollment for medical 
                                students in summer quarter classes,
                                generate course reports.

Aug. 21    Registrar    Sum 09  Delete Sum 09 fee assessments for
                                students that have not paid for
                                summer 2009.

Aug. 21    ----------   Sum 09  Quarter ends, School of Medicine, 
                                (9 weeks).

Aug. 21-24 Students     Fal 09  New undergraduate students not attending
                                SPOP begin enrolling in classes via
                                WebReg.  Priority windows open 7 a.m. -
                                12 noon, Aug. 21.



Week of Aug. 24 - 30

Aug. 24    Registrar    Sum 09  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Medicine (next
                                business day after last class day).

Aug. 24    Registrar    Sum 09  Updated Short Form Study List due to 
                                School of Medicine.

Aug. 24    Registrar    Sum 09  Final grade course reports due to 
                                School of Medicine.

Aug. 24    Registrar    Fal 09  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).  

Aug. 24    Sch of Med   Fal 09  School of Medicine begins enrolling
                                continuing students.

Aug. 27    ----------   Sum 09  Summer Session 10WK instruction ends.

Aug. 27    Instructors  Sum 09  WebGrades available for submission,
                                SS 10WK, beginning at 5:00 p.m.
                                (last day of instruction).

Aug. 27    ----------   Fal 09  Four weeks before classes begin.

Aug. 28    ----------   Sum 09  Summer Session 10WK final examinations.



           Week of Aug. 31 - Sep. 6 located in the month of September 2009.