Registrar's Office Processing Calendar - February, 2010

Week of Feb. 1 - 7


Feb. 1     Students     Spg 10  Deadline to readmit (undergraduate)
                                (February 1, annually).

Feb. 1     Registrar    Fal 10  Make F10 courses available in ESOC.

Feb. 1-    Deans        Fal 10  Beginning of Build Phase for departments.
Mar 5                           Make changes, deletions, and additions
                                directly into ESOC.  Departments should
                                enter first preferences in the Building 
                                and Room fields in ESOC.  Schedule
                                classes on-module in large rooms to 
                                maximize use of those rooms.

Feb. 3     Spec Prog    Spg 10  Deadline to identify Special Program
                                students to Registrar for 
                                enrollment priority (Wednesday of
                                5th week, quarterly).

Feb. 4     Deans        Spg 10  Deadline to place student record holds
                                affecting future registration         
                                (Thursday of 5th week, quarterly).

Feb. 5     Deans        Fal 09  Degree award certifications due to 
                                Registrar (8 weeks after fall 
                                quarter ends).

Feb. 5     ----------   Wtr 10  End of fifth week of classes.

Feb. 5     Registrar    Spg 10  Last day for Registrar to: prepare SOC for
                                enrollment and publishing; link classes; 
                                establish waitlists. (Friday of 5th week,
                                previous quarter, quarterly.)

*****      *****

Feb. 5-6   Registrar    Wtr 10  Update students' records and produce  
                                updated reports.

Feb. 5-6   Registrar    Wtr 10  Delete Wtr 10 fee assessments for  
                                visitors that have not paid for Winter 2010. 

Feb. 5-6   Registrar    Spg 10  Generate enrollment windows and
                                fee assessments for continuing and
                                new students.

Feb. 6     Registrar    Spg 10  Schedule of Classes available
                                (Saturday of 5th week, previous quarter,
                                quarterly).

Feb. 6     Registrar    Spg 10  Authorization codes available in 
                                WebRosters (Saturday of 5th week, 
                                previous quarter, quarterly).




Week of Feb. 8 - 14

Feb. 8     Registrar    Fal 09  Honors eligibility list available to deans
                                for diplomas (first  business day after
                                degree award certification deadline).

Feb. 8     ----------   Spg 10  Seven weeks before classes begin.

Feb. 8     Registrar    Spg 10  Make ESOC available again (Monday of 
                                6th week, previous quarter, quarterly.)

Feb. 10    Registrar    Wtr 10  CSS tape, Third Week File, due to SW  
                                IS&AS (sent 4th week, due Wednesday 
                                of 6th week, quarterly).

Feb. 11    Deans        Spg 10  Deadline to update B and X restricted 
                                classes in ESOC (12:00 noon, Thursday
                                of 6th week, previous quarter,
                                quarterly).

Feb. 12    *Deans/      Wtr 10  All change of program petitions and   
           Students             all other changes in academic records 
                                due to Registrar (Friday of 6th 
                                week, quarterly).

Feb. 12    *Students    Wtr 10  Last day to add or drop a class       
                                without dean's approval 4:30 p.m.
                                (Friday of 6th week, quarterly).

Feb. 12    Students     Wtr 10  LARC registration ends at 5:00 p.m.

Feb. 12    ----------   Wtr 10  End of sixth week of classes.

Feb. 12    Deans        Spg 10  Deadline to submit prerequisites to
                                Registrar for CAP - Comprehensive
                                Active Prerequisite Checking
                                (5:00 p.m., Friday of 6th week,
                                previous quarter, quarterly).

*****      *****

Feb. 12-13 Registrar    Wtr 10  Update students' records and produce  
                                updated reports. 



Week of Feb. 15 - 21

Feb. 15    ----------   Wtr 10  President's Day Holiday; campus offices 
                                closed.


Feb. 15    ----------   Spg 10  Six weeks before classes begin.

Feb. 15    Students     Spg 10  Students access WebReg to check
                                when their enrollment window opens
                                (Monday of 7th week, quarterly).

Feb. 16    Registrar    Wtr 10  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer (first business day after EAD
                                begins, and weeks 1, 3, 6, & 10, quarterly).

Feb. 16    Registrar    Wtr 10  SIS file, Sixth Week File, due to     
                                FS (first business day of 7th week, 
                                quarterly).

Feb. 16    Registrar    Wtr 10  Class Enrollment Statistics and Graduate
                                Study Lists available to deans (Monday
                                of 7th week, quarterly; or next business
                                day).

Feb. 17    SBS          Spg 10  Apply graduate/financial aid to
                                student ZOT accounts.

Feb. 18    Deans        Spg 10  Deadline to modify ESOC for WebReg 
                                enrollment (12:00 noon, Thursday of
                                7th week, previous quarter,
                                quarterly). 

Feb. 19    ----------   Wtr 10  End of seventh week of classes.

Feb. 19    Registrar    Spg 10  Registrar reviews SOC for enrollment
                                (Friday of 7th week, previous quarter,
                                quarterly).

*****      *****

Feb. 19    Registrar    Spg 10  Produce SOC Archive by Term, a snapshot
                                copy of SOC (html) for WebReg enrollment 
                                (5:00 p.m., Friday of the 7th week,
                                previous quarter, quarterly).



Week of Feb. 22 - 28

Feb. 22    ----------   Spg 10  Five weeks before classes begin.

Feb. 22    Students     Spg 10  Students (new and continuing) begin
                                enrolling in classes via WebReg.

Feb. 22    ----------   Spg 10  F/H/EMBA, EAP and School of Medicine
                                begin enrolling their students.

Feb. 26    ----------   Wtr 10  End of eighth week of classes.



* = Heavy student traffic in lobby of Aldrich Hall