Registrar's Office Processing Calendar - February, 2009

Week of Feb. 2 - 8

Feb. 2     Registrar    Fal 09  Make F09 courses available in ESOC.

Feb. 2-    Deans        Fal 09  Beginning of Build Phase for departments.
Mar 6                           Make changes, deletions, and additions
                                directly into ESOC.  Departments should
                                enter first preferences in the Building 
                                and Room fields in ESOC.  Schedule
                                classes on-module in large rooms to 
                                maximize use of those rooms.

Feb. 4     Spec Prog    Spg 09  Deadline to identify Special Program
                                students to Registrar for 
                                enrollment priority (Wednesday of
                                5th week, quarterly).

Feb. 5     Deans        Spg 09  Deadline to place student record holds
                                affecting future registration         
                                (Thursday of 5th week, quarterly).

Feb. 6     Deans        Fal 08  Degree award certifications due to 
                                Registrar (8 weeks after fall 
                                quarter ends).

Feb. 6     ----------   Wtr 09  End of fifth week of classes.

Feb. 6     Registrar    Spg 09  Last day for Registrar to: prepare SOC
                                for enrollment and SOC publishing;
                                link classes; establish waitlists.

*****      *****

Feb. 6-7   Registrar    Wtr 09  Update students' records and produce  
                                updated reports.

Feb. 6-7   Registrar    Wtr 09  Delete Wtr 09 fee assessments for medical
                                students and visitors that have not paid
                                for Winter 2009. 

Feb. 6-7   Registrar    Spg 09  Generate enrollment windows and
                                fee assessments for continuing and
                                new students.

Feb. 7     Registrar    Spg 09  Schedule of Classes available
                                (Saturday of 5th week, previous quarter,
                                quarterly).



Week of Feb. 9 - 15

Feb. 9     Registrar    Fal 08  Honors eligibility list available to deans
                                for diplomas (first  business day after
                                degree award certification deadline).

Feb. 9     ----------   Spg 09  Seven weeks before classes begin.

Feb. 9     Registrar    Spg 09  Make ESOC available again (Monday of 
                                6th week, previous quarter, quarterly.)

Feb. 11    Registrar    Wtr 09  CSS tape, Third Week File, due to SW  
                                IS&AS (sent 4th week, due Wednesday 
                                of 6th week, quarterly).

Feb. 12    Deans        Spg 09  Deadline to update B restricted 
                                classes in ESOC (12:00 noon, Thursday
                                of 6th week, previous quarter,
                                quarterly).

Feb. 13    *Deans/      Wtr 09  All change of program petitions and   
           Students             all other changes in academic records 
                                due to Registrar (Friday of 6th 
                                week, quarterly).

Feb. 13    *Students    Wtr 09  Last day to add or drop a class       
                                without dean's approval 4:30 p.m.
                                (Friday of 6th week, quarterly).

Feb. 13    Students     Wtr 09  LARC registration ends at 5:00 p.m.

Feb. 13    ----------   Wtr 09  End of sixth week of classes.

Feb. 13    Registrar    Spg 09  Generate and distribute authorization
                                codes for WebReg enrollment (Friday
                                of 6th week, previous quarter,
                                quarterly).

Feb. 13    Deans        Spg 09  Deadline to submit prerequisites to
                                Registrar for CAP - Comprehensive
                                Active Prerequisite Checking
                                (5:00 p.m., Friday of 6th week,
                                previous quarter, quarterly).

*****      *****

Feb. 13-14 Registrar    Wtr 09  Update students' records and produce  
                                updated reports. 



Week of Feb. 16 - 22

Feb. 16    ----------   Wtr 09  President's Day Holiday; campus offices 
                                closed.


Feb. 16    ----------   Spg 09  Six weeks before classes begin.

Feb. 16    Students     Spg 09  Students access WebReg to check
                                when their enrollment window opens
                                (Monday of 7th week, quarterly).

Feb. 17    Registrar    Wtr 09  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer (first business day after EOA,
                                and weeks 1, 3, 6, & 10, quarterly).

Feb. 17    Registrar    Wtr 09  SIS file, Sixth Week File, due to     
                                FS (first business day of 7th week, 
                                quarterly).

Feb. 17    Registrar    Wtr 09  Class Enrollment Statistics and Graduate
                                Study Lists available to deans (Monday
                                of 7th week, quarterly; or next business
                                day).

Feb. 18    SBS          Spg 09  Apply graduate/financial aid to
                                student ZOT accounts.

Feb. 19    Deans        Spg 09  Deadline to modify ESOC for WebReg 
                                enrollment (12:00 noon, Thursday of
                                7th week, previous quarter,
                                quarterly). 

Feb. 20    ----------   Wtr 09  End of seventh week of classes.

Feb. 20    Registrar    Spg 09  Registrar reviews SOC for enrollment
                                (Friday of 7th week, previous quarter,
                                quarterly).

*****      *****

Feb. 20    Registrar    Spg 09  Produce SOC Archive by Term, a snapshot
                                copy of SOC (html) for WebReg enrollment 
                                (5:00 p.m., Friday of the 7th week,
                                previous quarter, quarterly).



Week of Feb. 23 - Mar. 1

Feb. 23    ----------   Spg 09  Five weeks before classes begin.

Feb. 23    Students     Spg 09  Students (new and continuing) begin
                                enrolling in classes via WebReg.

Feb. 23    ----------   Spg 09  F/H/EMBA, EAP and School of Medicine
                                begin enrolling their students.

Feb. 27    ----------   Wtr 09  End of eighth week of classes.

*****      *****

Mar. 1     Registrar    Sum 09  Schedule of Classes available for SSI,
                                SSII and SS 10WK (annually).



* = Heavy student traffic in lobby of Aldrich Hall